Guidelines for application to EC membership, EC contact points

Temporary Guidelines for Application – August 30, 2015

The following guidelines set the short-term registration procedure of Euclid Consortium membership requests that applies temporarily until the online web-based registration portal is available.

All membership requests should be sent to the host country national ECB members, as stated on this Euclid webpage (see below) or, if appropriate (e.g. non-euclid countries or “other” members), sent to ECL Yannick Mellier.

This procedure covers requests for new membership and updated membership requests e.g. moving country, moving institute, and changing career status (e.g.. graduating students).

There is a twice yearly review of all Euclid membership requests by the full ECB, usually January and July.

The registration process is a four steps procedure:

  • Step-1
    • Email request to ECB national representatives with details of membership change (new or updated)
    • ECB national representatives will check the email is from a valid institutional email address; no generic email address allowed e.g. gmail, etc.
    • ECB national representatives will judge the request and make a choice between “obvious” or “not obvious”.
    • To help ECB members to decide if a request of “obvious” or not, below are some examples. It is at the discretion of the ECB member to seek advice on the request from other EC members (e.g. SWG chairs, OU leaders, etc).
      • Obvious

        – Existing EC member (with permanent job) moving institution in same country.
        – Existing EC member (with permanent job) moving institutions between european countries.
        – Staff paid directly to work on EC work (via space agencies etc)
        – Students of existing EC members until their PhD defence provided a email of support by the supervisor if joined to the application
        – Postdocs of existing EC members especially if they are undertaking EC work
        – New requests for EC membership with a clear benefit to existing EC work

      • Non-obvious

        – New requests for EC membership without clear justification or benefit to EC work
        – Requests for EC membership from non-ESA countries or existing EC member countries.
        – Students / postdocs of existing EC members moving to a new institution but with no obvious benefit to EC work

    • All decisions are temporary until approved by the EC membership committee.
    • The ECB national representatives may wish to seek extra information to make this binary decision e.g. contact colleagues at candidates host institution, ask for supporting evidence (e.g. CV), check institutional webpages, contact Euclid coordinators, etc.
  • Step-2
    • ECB national representatives forward email request to ECL, with subject message “EC Membership Request”, including a statement at the top of the email saying obvious or not obvious. Additional information can be provided to justify this judgement.
    • If the judgement is “obvious” then the addition, or change, to the membership database is made without further discussion or validation.
    • If the judgement is “not obvious”, then the membership request is only “pre-registered” in the EC membership database, and the case will be discussed further, alongside other requests, as part of the usual twice yearly membership review. Membership is not granted until the case has been discussed by the full ECB.
  • Step-3
    • The national ECB representatives will email the candidate with the result of their judgement. If the candidate is “pre-registered” (not obvious) they will inform the member that they will only be added to the euclid-wide email list (to receive general information), and they are free to attend the collaboration meetings and contact the working group and OU chairs to discuss their likely contributions to Euclid. They should be informed that their membership will be discussed further and is not yet final.
  • Step-4
    • Before final registration new EC members will receive the EC Management Document and the EC Publication Policy Document and must send an email to the ECL with the following acceptance subject heading “I accept the EC pub \ membership policies” as a confirmation that they read them and accept the rules and the rights and duties described in these documents that all EC members have to follow.
  • National contact points (ECB national representatives) for membership applications: Euclid Consortium Board members

    Country Name Institute Address Tel. Fax. Email
    Austria W. Zeilinger Institute fur Astronomy Universitat Wien, Türkenschanzstrasse 17, 1180 Wien, Austria +43 1427751865 +43 142779518 Contact mellier (at) iap.fr to get the email
    Belgium S. De Rijcke (replacing A. Fuzfa, Dec 2016) Department of Physics and Astronomy Ghent University, Proeftuinstraat 86, 9000 Gent, Belgium +32 (0)<9 264 65 28/td>

    +32 (0)9 264 66 97 sven.derijcke (at) UGent.be
    Canada R. G. Carlberg Department of Astronomy & Astrophysics University of Toronto, 50 St George Street, Toronto, Ontario M5S 3H4, Canada +1 416 978 3150 +1 416 946 7287 raymond.carlberg (at) utoronto.ca
    Denmark K. Pedersen DTU Space, National Space Institute Technical University of Denmark, Elektrovej, Building 328 2800 Kongens Lyngby, Denmark +4545259501 +4545259575 kp (at) space.dtu.dk
    Finland H. Kurki-Suonio University of Helsinki Department of Physics, P.O. Box 64 (Gustaf Hällströmin katu 2) 00014, Finland +358919150752 +358919150610 hannu.kurki-suonio (at) helsinki.fi
    France O. Le Fevre Laboratoire d’Astrophysique de Marseille Technopole de Marseille-Etoile, 38 rue Frederic Joliot-Curie 13388 Marseille cedex 13, France +33(0)491055985 +33(0)491661855 olivier.lefevre (at) lam.fr
    France Y. Mellier (ECL) Institut d’Astrophysique de Paris 98b Bld Arago, 75014 Paris, France +33(0)144328140 +33(0)144328001 mellier (at) iap.fr
    Germany R. Bender Max-Planck-Institute for Extraterrestrial Physics Giessenbachstrasse, 85748 Garching b. Muenchen, Germany +4989300003702 +4989300003351 bender (at) mpe.mpg.de
    Germany H.-W. Rix Max Planck Institute for Astronomy Koenigstuhl 17 69117 Heidelberg, Germany +496221528210 +496221528339 rix (at) mpia.de
    Italy A. Cimatti Universita di Bologna Dipartimento di Fisica e Astronomia, Viale Berti Pichat, 6/2 Bologna, Italy +390512095817 +390512095700 a.cimatti (at) unibo.it
    Italy R. Scaramella INAF-Osservatorio di Roma via Frascati 33, 00040 Monteporzio Catone (Roma),Italy +390694286454 +39069447243 roberto.scaramella (at) oa-roma.inaf.it
    Netherlands H. J. A. Rottgering Universiteit Leiden Leiden Observatory, P.O. Box 9513, 2300 RA Leiden.The Netherlands +31(0)715275851 +31(0)715275819 rottgering (at) strw.leidenuniv.nl
    Norway P. Lilje University of Oslo Institute of Theoretical Astrophysics , P.O. Box 1029 Blindern, 0315 Oslo, Norway +4722856517 +4722856505 per.lilje (at) astro.uio.no
    Portugal A. da Silva Centro de Astrofísica da Universidade do Porto Rua das Estrelas, 4150-762 Porto, Portugal +351226089848 +351226089831 asilva (at) astro.up.pt
    Spain F. Castander Institut d’Estudis Espacials de Catalunya Campus UAB,Facultat de Ciències, Torre C5, 08193 Bellaterra, Barcelona, Spain +34935814367 +34935814363 fjc (at) ieec.uab.es
    Spain R. Rebolo Instituto de Astrofisica de Canarias C/Vía Láctea, s/n 38205 La Laguna, Tenerife, Spain +34922605200 +34922605210 rrl (at) iac.es
    Romania L. Popa Institute for Space Science 077125 Bucharest – Magurele, Romania +40214575182 +40214574471 lpopa (at) spacescience.ro
    Switzerland G. Meylan Ecole Polytechnique Federale de Lausanne Observatoire de Sauverny, 1290 Versoix, Switzerland +41(0)223792425 +41(0)223792205 Georges.Meylan (at) epfl.ch
    UK M. Cropper University College London Mullard Space Science Laboratory, Holmbury St Mary, Dorking, Surrey RH5 6NT, UK +44(0)1483204155 +44(0)1483278312 m.cropper (at) ucl.ac.uk
    UK B. Nichol Institute of Cosmology and Gravitation Dennis Sciama Building, Burnaby Road, Portsmouth, PO1 3FX, UK +44(0)2392843117 +44(0)2392845626 bob.nichol (at) port.ac.uk
    USA J. Rhodes NASA Jet Propulsion Laboratory MS 169-237 4800 Oak Grove Drive Pasadena, CA 91109, USA +16263187165 +18183548895 jason.d.rhodes (at) jpl.nasa.gov
    Other (non Euclid contributing countries) Y. Mellier (ECL) IAP 98b Bld Arago, 75014 Paris, France +33(0)144328140 +33(0)144328001 mellier (at) iap.fr

    Last update: Sep 1, 2017